Medical Practice Management FAQs List

What is practice management software?

Medical practice management software falls under a category of healthcare software that deals specifically with the daily tasks and operations of medical practitioners. It facilitates the day-to-day operational tasks and workflows necessary to make a practice more efficient. Specifically medical practice management software:

  • Handles patient records.
  • Maintains lists of insurance payers.
  • Performs billing.
  • Generates reports.
  • Schedules appointments.
  • Keeps other records necessary for the doctor and nurses to call upon.
  • Helps the practitioner know where the patient is and how long that patient has been waiting .

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Are EHR and EMR the same thing?

There are different records systems although they may seem similar in name and function. They are designed to perform the same as well, which is why they have been used interchangeably. However, there are some slight differences that make EHR more popular in reference.

An EHR system is an electronic health records system. It is the more popular way to refer to the medical records system used in most practices. This is partially due to its use by the Centers for Medicare and Medicaid Services. The word “health” covers more territory needed for these areas as used by CMS and ONC.

EMR stands for electronic medical records system. It mostly means that it contains only the patient’s clinical data when used in strictly technical terms.

Both systems allow you to rapidly find patient records and data needed for different procedures, insurance claims, and so forth. It is the way in which most medical offices access and search through patient’s historical data as well.

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What is included in an EHR?

An EHR is a digital record of a patient’s historical medical data. You can think of it like your paper chart only in computer data. It can be accessed in real-time from a computer by an authorized user. It typically contains medical histories, treatments, past surgeries, allergies, anesthesia information, and other information important for doctors and nurses to know about a person.

Here is a quick breakdown of what is included:

  • Patient’s medical history, medications, treatment plans, diagnoses, immunization records and dates, radiology images, allergies, and lab test results.
  • Provides access to evidence-based tools that can be used to make decisions about a patient’s care.
  • Streamline and automate the medical provider’s workflow.

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What is the function of an EHR?

Ultimately the EHR is the way that health information can be created, stored, and managed by authorized providers in a digital environment that is secure and readily available. In its digital format, records are also able to be shared instantly to other providers across multiple health practices and doctor’s offices. EHRs were made to share and communicate information on secure networks through medical organizations, such as laboratories, specialists, imaging specialists, pharmacies, emergency rooms, workplaces, schools, and other medical offices.

This allows doctors and nurses to get the most comprehensive view of a patient’s medical history, allowing for optimal treatment.

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What is the definition of electronic health records?

An electronic health record is the digital asset that contains all of a patient’s medical information, including treatments, lab test results, radiology images, prescriptions, and so forth.

There are some great benefits to using EHR, including the following:

  • Information can be put into the system by a primary care provider that tells emergency physicians about the patient’s life threatening illnesses, such as an allergy. This is so that care can be adjusted fastidiously to suit the patient’s needs, particularly if the patient is incoherent.
  • Patients can log into their own record system and see their lab results from the previous year, which can guide the patient in taking medications and keep up with treatment plans.
  • Lab results run in the past week are already available in the record to tell the specialist what to do without going through multiple tests of the same nature.
  • You can access the clinician’s notes from the patient’s hospital visit to see further instructions on the charge and after care as required by the physician. This helps patients maintain their medical treatments and appointments.

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Is Epic an EHR or EMR?

Epic Systems works with EHR systems but has defined itself as the “best acute and best ambulatory EMR.” This software provides screens, specialty applications, and workflows for clinicians that can be customized. It runs in a fast and flexible software environment that performs common tasks to get jobs done fast. There are also mobile apps included with the software to help the clinician perform tasks much faster.

There are also predictive analytics and decision support tools built into the system to help with patient data and optimal workflows.

As an EMR, it is sometimes used interchangeably with EHR as it can bring in data from any vendor source, revenue, insurance claim, or other EHR. It can also communicate with other EHRs to resolve care gaps in a web-based medical management system.

Patients can also access key health data, wellness reminders, appointments, and self-service functions within the software. This is all through a patient-only portal based on EHR functionality.

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What are management practices?

Medical management practices include all of the functions necessary to run a clinic, including collecting patient information to setting up insurance payer within the system. There are a variety of tasks that must be completed through management practices.

These are few of the management practices you should expect:

  • Patient record information
  • Medical billing and coding
  • Compliance procedures
  • Lab testing
  • Medical technology maintenance
  • Medical payments and risk
  • Appointment scheduling
  • Collecting insurance payer information
  • Auditing their system
  • Patient satisfaction
  • Staff coordination

Many practices find it easier to handle the day-to-day operations with the help of a practice management software system that can handle these tasks and even automate some of the things that take staff away from helping patients.

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What are medical software applications?

These are applications that are used in medical settings and can be placed in a variety of categories:

  • Diagnostic and therapeutic software
  • Medical devices
  • Practice management
  • Health record management
  • Patient scheduling and reminders
  • Medical billing and insurance claims
  • Quality control management of devices
  • Lab testing and radiology images

There are a variety of other applications that can be linked through an EMR or EHR, including patient satisfaction applications.

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What are the functions of practice management software?

Medical practice management software concerns the day-to-day operational functions of the clinic. It typically has functions related to diagnosis, procedural codes, clerical tasks such as scheduling, insurance claims, and managing medical billing for patients. While the software can be heavy to learn, it provides a lot of automation and helpful digital applications to alleviate stress on the staff of a medical practice. Basically, it takes away the paper trail and makes it so that you can access everything about the practice and patient on the computer.

You can create patient flows and store general documentation for an entire medical office. This is separate from patient documentation, however, which is handled by EHR systems.

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What is EHR software?

EHR stands for electronic health records. With an EHR, patient information is recorded in a digital format that can be accessed by authorized users. This digital system stores all of the patient’s information in an electronic way. With this modern system, clinicians can access comprehensive patient information. Basically, the paper chart is now a digital asset for the doctors and nurses.

There are different elements included in the EHR including patient histories, allergy information, demographics, test results, diagnosis, patient workflows, life-threatening diseases, and so forth. Basically, all of the patient’s data from treatment plan to upcoming appointments scheduled can be accessed through EHR.

EHR is also shared between several different agencies including the clinician’s office to another clinician or a pharmacy to a clinician’s office. Labs can also upload to your EHR to send testing results and imaging.

EHR is different from EMR, which is used more frequently by individual medical practices.

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What is a medical software application?

Medical software applications are defined by their association with medical offices, clinicians, medical records, and so forth. There are a variety of different medical applications out there that handle everything from practice management to health records.

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What is a patient monitoring system?

A patient monitoring system is the screen beside the bed that tracks all of the patient’s vitals. It has become essential for patient care and improving overall clinician performance. Every hospital and clinic’s IT system includes patient monitoring. It also feeds securely into an EMR or EHR system. This means that you can look at real-time data on patients.

Patient monitoring systems are designed to:

  • Identify patients in critical care or who need something ASAP
  • Support clinicians on the go
  • Deliver patient information in real-time
  • Provide consistent high-quality care with efficiency
  • Track patient’s vital signs and quickly report any irregularities

There are a variety of different monitoring systems that perform other tasks such as fetal and maternal monitors, patient-worn monitors, spot check monitors, MR compatible monitors, and continuous monitoring systems.

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What is a patient record management system?

Paper charts are out, and patient record management systems are the new normal for today’s digital world. There are new advancements in patient record management that strive to merge paper and electronic charts into one system.

With patient record management systems, you receive an easy-to-use system that stores all patient information so that it can be accessed from anywhere. Here are some the tasks that the patient record management system can do:

  • Merge medical records from paper to electronic systems
  • Quickly allow for search and viewing of patient information
  • High-performance management of all records
  • Send information to authorized users and organizations electronically
  • Real-time tracking information for all files
  • Deliver easy-to-use, transparent reporting in a number of different formats

Today’s software can perform powerful tasks, handle scanned images, and assign security features as well. You can transfer medical records and access them between different organizations such as pharmacies, clinics, emergency rooms, and so forth.

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What is a patient tracking system?

Whether you are a medical professional working in an emergency room, operating room, medical clinic, or surgical office, the new way to keep up with patients is through patient tracking systems. These provide workflows that are essential for today’s modern healthcare environments. There are major benefits for medical practices that choose to use this type of software, including:

  • Knowing where patients are and amount of time the patient has waited
  • Patient status updates (In x-ray, with doctor, ready to be seen, etc
  • Room status (occupied, unoccupied, needs cleaning)
  • Workflows for caregivers so they know where to go next
  • See reports on bottlenecks that cause delays
  • Spend less time searching for people and their records
  • Automatically communicate information to clinicians
  • Integrates with other apps like EMR, lab testing, scheduling, etc.
  • Automated data entry through healthcare systems software
  • Historical data and analytics to improve processes

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What is CPOE and what are its benefits?

CPOE stands for Computerized Physician Order Entry. This software can be found in most hospitals in the United States and Canada. The software helps doctors and nurses create one-click orders throughout the day for lab results. You can order from a variety of different sets while maintaining efficient workflows and patient care.

Data can be displayed in a number of ways to help the physician keep track of a patient’s situation and highlight important data that results in effective care. CPOE provides automated clinical workflows, financial performance applications, and operations optimization applications as part of an entire package.

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What is EHR solutions?

EHR solutions provide access to electronic health records for patients to authorized users. These are systems developed to help medical practitioners create, store, and manage patient information, lab orders, evaluations, treatment plans, and electronic prescriptions. With EHR solutions, these records can be shared across multiple organizations.

With these solutions, medical records are accessible in real-time from anywhere. EHR solutions are meant to plug into other applications such as patient monitoring, patient tracking, and appointment scheduling.

While EMR and EHR are used interchangeably, EMR is more for private, independent medical practices, while EHR is universally used to describe accessing patient’s data and digital records.

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What is EMR software?

Electronic medical records software is a bit lighter than EHR software in that it is mainly accessible by the practitioner’s office and doesn’t send information unless plugged into an EHR application that does.

With EMR software, you can track data over time, identify patients by their historical data, see when they need screenings, check how patients are doing, check vaccinations, monitor and improve the care of the practice towards the patient. While EMR may record all of this data, it doesn’t transfer it or make it accessible to other medical offices and organizations that may need it.

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What is Medical Billing Software?

Medical billing software became necessary for HIPAA compliance. With an electronic medical billing system, the software allows you to process payments and insurance information at once. You can store insurance payer information in the system and access as you need for each patient. The latest medical billing software also comes with EHR systems that allow you to connect billing with patient data, treatment plans, prescriptions, and so forth.

You can automate a lot of medical billing tasks with this type of software, and the data can be accessed across multiple organizations so that all medical offices are able to process payment information, see upcoming treatments, refills, order lab tests, and much more activities.

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What is patient management software?

With patient management software, you can monitor a patient’s health and send the information straight into a medical file. Patient management software collects information from a medical device, such as a patient monitoring device. It can be used in the diagnosis and treatment of a patient. It is separate from a patient record management record system or patient monitoring software. Instead, this software is only designed to collect information and transmit into an EHR platform.

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What is the definition of electronic health records?

Electronic health records pertains to the creation, storage, and management of a patient record in a digital file. EHR systems provide updated, real-time access to multiple health organizations from a centralized location. This means that your practitioner can update your file with information about lab tests, which can be accessed by the lab tech at their office. The updates are in real-time and can coordinate with other applications such as patient monitoring software.

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What is the definition of practice management?

Practice management refers to the day-to-day management of a medical practice. This includes several tasks that can be automated into workflows as well as statuses that can be updated on the fly. Practice management software helps doctors and nurses be more efficient, allowing for greater patient satisfaction as well. With certain practice management software, you get medical billing, patient tracking information, EHR applications, and much more.

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What is the difference between electronic health records and practice management software?

Electric health records (EHR) is software that creates, stores, and manages patient files digitally. It is a paper chart made accessible in digital form for authorized users. Lab techs, pharmacies, different doctors, emergency rooms, and other health professionals can access EHR from a variety of locations to get information about your previous surgeries, treatment plans, prescriptions, allergies, and so forth.

EHR works with practice management software, which is mainly involved in the automation and efficiency of patient care at the client. This means that the software encompasses the status updates for where the patient is to providing insurance payer information that is stored with the patient’s file.

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What is the difference between PHR and EHR?

There are a few differences between personal health records and electronic health records. While they can be used interchangeably, they mean different things technically. The main difference is that a PHR is maintained by the patient, while electronic health records are maintained by the health organization. This means that the patient can update their medical history and provide more accurate details about their symptoms through an online portal. However, it is kept separate from an electronic health record, which is considered more official since it is updated by a medical professional. However, patients should use PHR systems to keep their doctors informed.

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What is the most popular EMR system?

Electronic medical record systems are important for today’s clinics. They provide a lot of accessibility and transference of medical data in a safe capacity. EMR helps doctors and practitioners keep better care of health-related information for their patients. They can provide access to these records through centralized EHR systems.

These are the most popular EMR systems used today:

  • eClinicalWorks
  • McKesson
  • Allscripts
  • AthenaHealth
  • GE Health
  • Epic
  • Care360

Of these, eClinicalWorks and McKesson are used by most today.

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What should I look for in EHR software?

EHR software is the new normal in doctor’s offices and hospitals across the US and Canada. The benefits of using these systems include better efficiency, faster retrieval of medical records, universal access to medical data, and data analysis. However, you may have certain needs according to your staff and practice that are different.

Most EHR systems include the following:

  • Billing system integration
  • Automatic reminders
  • E-Prescriptions
  • Document Scanning
  • Medication Tracking
  • Automated Patient and Physician Workflows

Here are some things you do before selecting an EHR:

  • Evaluate what your staff needs in an EHR system. You can ask if they need medical billing, automated workflows, appointment reminders, treatment plans, allergy information, and other data that can be recorded in an EHR.
  • Provide training and materials to help learn the EHR system.

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Is your computer system compatible with EHR?

If you are using older software, you may not be able to manage patient records efficiently with the latest EHR.

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What should I look for in EMR software?

There are a number of things that you should look for with EMR, but most importantly, you should pick one that works with your computers and budget. You should also create a list of requirements so that you can make sure that the software has everything from patient visit workflows to e-prescription software.

Here are some things to consider:

  • Pick software that is designed for your specialty.
  • Check that the software is certified and has been used by other medical professionals.
  • Pick an EMR with customer support.
  • Choose EMR systems with training materials so you can learn and train your staff on the system.
  • Billing system integration should be considered.

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Can you automate workflows and tasks for your practice?

Does it communicate with patients and provide reminders?

The best EHR and EMR software allows you to combine a number of different applications into one so that you can completely manage your practice and workflows from one place.

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What should I look for in Medical Billing software?

If you are looking for medical billing system that will work with your staff, workflow, and keep patients satisfied, then you need to pick one that can easily be updated and complies with HIPAA.

Some of the most important features include:

  • Medical coding
  • HIPAA compliance
  • Data encryption
  • Multi-level user security and authentication
  • Audit trails and records
  • Scheduled backups
  • Claims management
  • Medical scheduling
  • Trial period and training
  • Technical support
  • Revenue management

Medical billing is meant to improve the payment cycle and ensure that you continuously manage payments from patients to insurance payers. It’s necessary to have a HIPAA compliant system so that all of your transactions are secure.

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Why use healthcare software?

Healthcare software is helping every practice, hospital, and medical organization connect and make the patient’s life better. Practitioners are able to take better care of patients by easily accessing their updated information. In the past, medical history may not have always been available to a new doctor or had to be faxed over. Now it is updated in real-time, and that provides greater care for the patient.

In addition, patients can be monitored and tracked in real-time, which affords them better care overall. Practitioners can monitor a patient’s health from afar while completing other tasks, then stop in to check based on a workflow created by that software.

Medical billing software is also important to making it more efficient for patients to pay and for practitioners to take care of their medical bills for equipment, insurance, office supplies, and all of the other important equipment that comes along with running a hospital or practice.

With the latest digital technology and medical software, the healthcare world is turning a new life towards patient satisfaction, more accurate care, and centralized data governance.

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